Complete New School Year Packet
Posted on 09/22/2021

The New School Year Packet refers to the process at the beginning of the school year, where parents can review emergency and contact information for their student(s) and complete any annual policy reviews and acknowledgements. For the 2021-22 school year, this process will be completed online through ParentVUE.

Accessing the New School Year Packet through ParentVue

  1. Log into Parentvue on the website or through the Parentvue mobile app using the email address and password you created
    • If you need assistance with accessing your ParentVue account, try resetting your password.
  2. Once logged into ParentVue, click on Online Records button at the top of the screen
    • If using the app, click Online Records
  3. click online records, upper right
  4. On the Online Registration home screen, select 2021-22 New School Year Packet
  5. select new school year packet
  6. Click Begin Online Packet to start the new school year packet process
  7. select begin online packet

Completing the New School year Packet

The instructions below will review the screens you will see and the required information for the New School Year Packet.

  • to navigate through the New School Year Packet, click Save and Continue at the bottom of each screen.
  • to return to a previous section, you click the Back button from any screen or select a module from the left navigation bar
    • Note: If using the app, the side menu is reached via the ≡ icon in the upper left-hand corner, you can also step through the screens by clicking continue at the bottom of the screen.

Welcome Screen


The Welcome screen provides basic information about the New School Year Packet. Please review this information before moving forward.

student summary screenshot

Student Summary Screen


The Student Summary lists all students who are associated with your parent account. If any information is incorrect or any students are missing, please contact your child’s school before proceeding.

student summary screen

Signature Screen


When completing the New School Year Packet, you will be required to complete an electronic signature. Please enter your name exactly as it appears in the upper right corner of the screen. If your name is incorrect, please contact your child’s school before proceeding with the New School Year Packet.

student signature screen

Home Address Screen


The Home Address screen displays the family’s current home address. If the address has not changed, click Save and Continue; otherwise, select the *Check here if your address has changed checkbox, and follow the instructions on the screen to enter your new address.

* If the address has changed, you will be prompted to upload proof of your new address. School staff will review the address change to determine if you are still within the school boundaries and will contact you if additional information is needed. If the new address is outside of the school boundaries, you will be required to complete a transfer request.

screenshot of parents verifying home address

Mail Address Screen


The Mail Address screen displays the current mailing address on file and may be updated if needed.

screenshot of verifying the mailing address

Parent/Guardian Demographics Screen


The Parent/Guardian Demographics screen displays general demographic information for the parent/guardian associated with the student record(s). Parents/guardians may update the following information on this screen:

  • Parent/Guardian preferred language for written materials
  • Parent/Guardian military-connected status and type of military service

 

screenshot of parents/guardians verifying preferred language and military status

Parent/Guardian: Contact Information Screen


The Parent/Guardian: Contact Information screen displays all phone numbers and the primary email address for the parent/guardian. Update this information as needed.

screenshot of parent/guardian contact information

Parent/Guardian Screen


The Parent/Guardian screen displays all parents/guardians associated with one or more student record(s). To review each of the remaining parent records for accuracy, click the Edit button to the left of the parent’s name. Additional parents/guardians may be added as necessary. Relationships to each student can be updated or defined later in the process. Users will not be able to move forward until all existing parent records have been reviewed, even if no changes are needed.

Parents may only update information for parents/guardians who reside at the same home address.

screenshot of editing information for each parent/guardian

Emergency Screen


The Emergency screen lists all emergency contacts associated with one or more student record(s). Review each emergency contact record by clicking the Edit button to the left of the contact’s name. Users will not be able to move forward until all existing contact records have been reviewed and/or deleted.

Please be sure to delete any duplicate emergency contact records.

screenshot of the emergency contact screen

Student Screen


The Student screen lists all actively enrolled students. Click the Edit button to the left of the student’s name to review the student’s information. All students must be reviewed in order to move forward with the New School Year Packet. The following Information may be updated for students:

  • Primary Resident (if address has changed)
  • House Type
  • Student Phone Numbers
  • Student Preferred Name/Nickname
  • Student's Personal Email
  • Homeless status
  • Health Insurance
  • Physician/Dentist Information
  • Health information (Health Conditions, Medications)
  • Emergency Contacts
  • PWC Policies and Acknowledgments
  • Proof of Residency and ID Document Upload
screenshot of editing and verifying students to enroll

Documents Screen


The Documents screen will display a list of all documents that will need to be provided to the school based on changes made during the completion of the New School Year Packet. The documents needed may include:

  • Proof of Residency - required when the home address has changed
  • Proof of Immunization - required based on the student's age and/or grade level in accordance with the Virginia Department of Health immunization requirements.
  • Special Custody Documents - required if the student's custody status has been updated

New School Year Packet forms will be available at the bottom of the screen. You may print these documents for your records. A copy does not need to be sent to the school as the documents will be sent electronically

screenshot of uploading the documents screen

Review/Submit


All New School Year Packets must be reviewed before they can be submitted to the school. To review the New School Year Packet, click the Review button. Review all changes made on the Review/Submit screen. Changes are highlighted for easy reference.

If any additional changes are needed, click the Edit button to the left of the section heading to be taken to the specific page to make the updates. Once the edit has been made, click Save and Continue to return to the Review/Submit screen.

screenshot of the review and submit screen

Once the New School Year Packet review has been completed, check the box indicating I have reviewed all registration data and verified that is correct and click Submit.

screenshot of confirming you have reviewed all data

A confirmation message will appear, advising that additional changes cannot be made once the New School Year Packet has been submitted. To return to the Review/Submit screen, click Cancel; otherwise, click OK.

screenshot of the confirmation screen after submission